Total estimated
The original commercial expectation and a reference for learning.
One billing, many job allocations
Create a billing under its project with a date, document number, invoice number, total amount and notes. Then add job lines beneath it, allocating billed labour, materials and subcontractor amounts to the project’s jobs.
This avoids repeating the same document information for every job. The same job may appear in several billings, and its billed amounts accumulate over time.
Real profit = billed labour + billed materials + billed subcontractor − total actual cost
Keep three different truths visible
Total billed
The value recorded for payment across one or more billing stages.
Total actual cost
Accumulated labour, materials and subcontractor costs.
Real profit
The difference between recorded billings and actual cost.
No invented result
Where no billing exists, ActualCost leaves real profit empty rather than presenting the estimate as if it were earned revenue.
Follow the result as work is billed in stages.
Apply for access to the ActualCost private pilot.